5 Best Task Management Software in 2021

Last updated on September 24th, 2020

Do you and your team need a productivity boost for 2021?

One of the most popular task and project management software might be just what you needed.

Below is a short review for each of them. The reviews are not supposed to cover all aspects and features of each tool, but rather help you to decide which solution is worth your time checking out.

At the end you want to be effective and efficient right?

So let’s get started.

ClickUp is one of the most thought out project and task management tools on the market.
It started as a relatively simple To-do list application, but quickly developed into a fully customizable project management solution.

By releasing – according to Click-up founder Zeb Evans – weekly updates , you can expect constant improvements, new features and a team that is committed to be the first in class.

Getting Started with ClickUp

When signing up for the first time you create your profile, work space name and color scheme. 

ClickUp then asks you to select a template with sample data in it: This is super helpful because you will get a feeling for the tool and won’t start with a completely blank work space.

You can either select a straight forward layout for your task management or a more sophisticated option to use it for your project management. 

The latter then comes with pre-set folders and so-called phases and even budget options.

You can also select templates for your specific industry.

Check the sub categories to use it for your upcoming event, marketing or non-profit projects.

Customizing CLICKUP

Once you have picked a template, ClickUp populates your space, folders and tasks with sample data which you can then edit or delete.

Beaver Tip: 
To compare different templates, select one during the set-up first. When you are on your dashboard click on the help icon in your lower left sidebar and select ‘templates’ to automatically create a new folder with the relevant demo content in it.

When you have made up your mind simply delete those folders (incl. all demo content) that you do not meet your needs. Or create your own.

The Beaver’s next step is to delete or overwrite the sample tasks and rename its primary (work)space into The Lodge. :p

Pretty much everything can be renamed and customized during this process.

The German Beaver likes to customize the look and feel of his task management tool and it is a big plus that ClickUp allows this.

Digging Deeper

It is time to dig a bit deeper and customize the overall task flow. 

Statuses are steps that tasks go through, commonly known as workflows. For example, a task can go from “To do”, to “In progress” and finally, to “Complete” – each of these steps is a Status.  

What The German Beaver particular likes is how easy it is on ClickUp to change the workflow:

There are useful pre-set options  to choose from. For example, if you have content creation tasks, and pick the content template, ClickUps suggests additional statuses such as WRITING, APPROVAL, and PUBLISH.

All of those can be further customized of course.

Finally, the Beaver is ready to create new tasks and add them to his work spaces, folders or to-do lists. 

All the expected task management tools one can think of are available.

These include deadlines, sub tasks, dependencies between tasks, adding check lists and files and the ability to assign tasks to collaborators.


ClickUp is free for one user which comes with a lot of great basic features.

If you want to collaborate and use advanced features such as goal setting and create custom fields for your work spaces and tasks, you should go for the paid version.

It starts at a modest monthly fee of around US$ 5 per user per month. Better deals are available when you sign up for an annual plan.

ClickUp Summary

ClickUp has turned into one of the most comprehensive and user-friendly cloud-based task and project management tools. 

Since ClickUp added a lot of features over time, getting started can turn out to be a bit overwhelming for new users.

If, however, you are serious about boosting your productivity and go beyond a simple to-do list, check it out and let us know in the comment section what you think. 

Today’s teams need the ability to work together dynamically. Plan and execute in the same place.

Trello is a collaboration tool that organizes your projects into cards and boards. In one glance, Trello tells you what’s being worked on, who’s working on it, and where something is in process.

Wrike is all-in-one project management software that helps remote and co-located teams get more things done together.

Asana helps teams manage and coordinate their work by making plans, processes, and responsibilities clear.

Bonus: Todoist

Super easy to use on mobile for a straight forward task management. Business version puts a focus on easy collaboration

Photo credit: Gerd Altmann

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